Most productivity advice fails because it’s too rigid. Here’s how to build a routine that adapts to your life:

• Identify Your Peak Hours: Are you most focused in the morning or evening? Schedule your most important work during your peak energy window.
• Use Time Blocking: Assign specific blocks of time to categories of work (creative, administrative, meetings) rather than task-by-task planning.
• The 2-Minute Rule: If a task takes less than 2 minutes, do it immediately. This prevents small tasks from piling up.
• Limit Decision Fatigue: Reduce small decisions by batching similar tasks and establishing routines (morning coffee, midday walk, evening wind-down).
• Review and Adjust Weekly: Every Sunday, review what worked and what didn’t. Adjust your routine rather than abandoning it.

The best productivity system is the one you actually stick with. Start simple, iterate based on results.